The primary emphasis of PTA should be focused upon the promotion of the Purposes of PTA, not upon fund-raising. However, all PTAs need to do some fund-raising. PTA funds should always be used to further a PTA’s educational purpose and should be raised in a manner that promotes a PTA Purpose.
The PTA should begin the year with specific program goals in mind before deciding what fund-raisers will be conducted to raise the necessary funds.For most PTAs, the best solution is a single money-raising project. One well-planned event, along with the local portion of dues, usually raises sufficient funds to finance the year’s activities. The fund-raising event should reflect the high principles of the association. It should have educational, social, or recreational value. Be careful to avoid parent burnout. Too many fund-raisers may drive away members. With fund-raising, less can be more.
Fund-raisers should not be conducted simply to raise money for which there is no planned use. Check with other groups in the area to see what fund-raisers they are doing in order not to compete with one another. Timing as well as product need to be considered.
Relationship of members/students to fundraisers
PTA members are volunteers dedicated to improving the environment for their children. As such, no individual PTA volunteer shall profit monetarily from any fundraiser. PTA boards should select and approve fund-raisers to preclude any potential “conflict of interest.” Children must never be placed in a position of risk to further any fund-raising project. How money is handled, earned, or expended must be determined solely on the basis of maximizing the benefits available to children.
The primary emphasis of PTA should focus upon PTA Purposes, not upon fund-raising. Units must refrain from organizing and participating in any fund-raising activity that may entice a student to go door-to-door (1998 New York State PTA Resolution).
Award programs, if used, should thank and recognize all families for their help and participation, not just a few “top sellers.” Do not use a program in which the value of a fund-raising award may entice door-to-door sales. •
The Chairman’s Duties
Before starting any fund-raiser the chairman should:
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Establish a plan of work.
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Coordinate and work with a committee.
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Comply with local, state, and federal laws and withschool district rules.
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Check to see that the company is a recognized fundraising company. How long has it been in business?
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Ask for and check references.
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Obtain the name of the company’s local sales representative.
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Establish who will take care of problems-the company, the sales representative, or the PTA.
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Verify that the president has signed the contract or agreement. Remember, only the president may LEGALLY sign a contract.
Ask the following questions when planning a fund-raiser:
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Does the fund-raising event conform to the basic policies and Purposes of the PTA?
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Does the activity serve as a good example for children and youth?
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Does the project have the approval of the general membership?
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For what purpose will the money be used? How much will be needed? How long will it take to raise it?
Following the fund-raiser the chairman should:
Report to the board and the association all expenditures and profit from the fund-raising event at the meeting immediately following the activity.